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The future of RPE compliance

22 April 2020

Anyone that works with hazardous respirable substances – such as welding fume, hazardous chemicals, respirable viruses, asbestos or even wood dust – is familiar with Respiratory Protective Equipment (RPE). 

But did you know, whether your organisation uses one respirator a year or hundreds-of-thousands, it is a legal requirement under the Control of Substances Hazardous to Health (COSHH) regulations that RPE fit testing not only be conducted but is properly monitored and recorded?

The fit test report should be available to the employee and accessible to others such as enforcement authorities. Collective reports should be available to safety representatives. You should record RPE examinations and tests” – HSE INDG479

RPE is used in many different industries to protect workers from a number of different hazards. Whilst some may be used to prevent immediate danger to life, in most cases RPE is used to minimise prolonged exposure and prevent the onset of conditions that develop over time such as asbestosis, COPD and lung cancer. As a result of this, health surveillance is often required - which states that records must be kept for at least 40 years. 

  • 12,000 deaths per year due to avoidable occupational respiratory conditions

Whilst more and more workplaces are taking RPE and fit testing more seriously, the keeping and storing of records is trailing behind. We have found that most companies simply have a pile of paper fit test certificates shoved into a filing cabinet somewhere, left to be forgotten about. That is until HSE come knocking for a surprise inspection, or a lawyer rings up saying that they are representing a former employee who has developed Chronic Obstructive Pulmonary Disease (COPD). 

That’s where Vigilant Safety Solutions comes in.

Vigilant Safety Solutions is a unique and innovative RPE management system that empowers organisations to accurately monitor, record and report on their use of respiratory protective equipment and face fit testing across multiple sites – helping to ensure confidence, competence and compliance to the legal regulations.

Say goodbye to lost records with its fully web-enabled, cloud-based technology. Once you have conducted a fit test, your records will instantly be uploaded to the system for immediate access by the user and administrator and emailed to the client. This allows for in-depth reporting, accessible searching and automatic reminders for re-testing.

Ensure fit testing compliance across your organisation with detailed step-by-step video tutorials and competency questions. Compatible with qualitative and quantitative fit testing processes, Vigilant Safety Solutions helps to eliminate common fit testing mistakes, such as fit testing with the wrong solution or fit testing people with facial hair around the seal.

Mitigate the risk of litigation claims, not only by having easily accessible records, but through signature and photographic capture – proving that you fit tested the correct person on the correct respirator. 

Seamlessly incorporating a data management centre, reporting suite and fit testing field application, Vigilant Safety Solutions takes the hard work out of RPE fit testing, so you don’t have to. 

Get in touch to book your free demo today: 01933 672180