Refrigerant tracking and compliance software

UNDER F-Gas Regulation (EU) 2024/573, operators and manufacturers of equipment containing 5 tonnes of CO₂ equivalent or more of listed fluorinated greenhouse gases (F-gases) generally must keep records for at least five years to maintain regulatory compliance¹.

The required records must detail a wide range of F-gas-related data, including a list of the regulated pieces of equipment, what refrigerant they use and the initial charge. Records must also be kept of maintenance and servicing, describing the work (e.g., refrigerant reclaims/top-ups, leak checks, decommissioning, etc.), dates and results of any leak repairs, and the details of the companies and technicians who performed the work. 

Non-compliance can lead to financial penalties and legal action, seriously threatening a business’s reputation and bottom line.

But how do you effectively track your facility’s air conditioning and refrigeration systems, whilst ensuring continuous upkeep and compliance with F-Gas legislation?

Traditional methods like spreadsheets are often cumbersome and notoriously inadequate for meeting complex regulatory requirements, leading to unnecessary work, stress, and potential penalties. When on the job, you should be able to focus on maintaining your system’s refrigerant and its optimal performance, not deciphering an outdated or non-compliant tracking system. Managing your facility’s refrigerant shouldn’t be a source of additional headaches.

The MSA Parasense Refrigerant Tracking & Compliance Platform is a robust solution designed to streamline processes and help keep industry professionals organised and fully compliant. Tracking refrigerant is just the beginning of this comprehensive platform’s offerings.

6 Key Features of the MSA Parasense Refrigerant Tracking & Compliance Platform

1. Inventory Management for HVAC-R Equipment
A centralised, accurate, and real-time inventory of your HVAC-R systems enables more effective refrigerant management and simpler F-Gas Regulation compliance. The MSA Safety Parasense Refrigerant Tracking & Compliance Platform’s asset database tracks your HVAC-R equipment by make, model, refrigerant type, charge size, Global Warming Potential (GWP), and more. A system’s GWP is important because it determines the required frequency of leak checking and whether or not it needs a fixed refrigerant leak detection solution.

2. Cylinder and Bank Management
Use the Refrigerant Bank and Bottles feature to track stored refrigerant across your company’s sites and depots. The Parasense platform allows users to efficiently allocate, assign, and record usage of stored refrigerant, including recoveries, to help create a clear audit trail as required by the F-Gas Regulation.

3. Regulation Workflow and F-Gas Compliance Calendar
Stay on track with the requirements of the F-Gas regulation. This feature automatically schedules upcoming actions such as mandatory leak checks, recalibration of leak detection systems, and servicing requirements. It distils complex regulations into clear, actionable processes, procedures, and tasks that are easy to understand and follow. Users can access the full history of activities, making it simple to retrieve and cross-reference updates and events during audits.

4. Helps to Identify Where Refrigerant Leaks Are Occurring
The Parasense platform provides users with a historic record of all service and repairs, which can be accessed centrally.  This helps users identify systems that require frequent refrigerant top-ups, indicating a potential leak on those units.

5. A Complete Audit Trail
The platform provides an intuitive solution for recording service and maintenance activity on HVAC-R equipment as required by the F-Gas Regulation, including mandatory leak inspections, leak repairs, refrigerant top-ups, and other maintenance.

6. Fast, Comprehensive F-Gas Regulation Reports
The Parasense platform enables users to generate reports for F-Gas Regulation compliance with only a few mouse clicks.

If you’re ready to simplify refrigerant compliance, contact MSA today. Discover the Hidden Cost of Refrigerant Leaks

_{Reference
1  The “CO₂ equivalent” is based on the 100-year Global Warming Potential (GWP) of the refrigerant used}